Family Reunion Vacation Checklist

This is just a guide.  You know your family best, but for those of you who might want a little help we have provided a time line checklist.

18 Months Before
*Organize committee for various functions (accommodations, activities, food, special events, etc.)
*Appoint a chairperson
*Send out letters or e-mail requesting location ideas, themes, opinions, etc.
*Prepare an invitation list.
*Start a list of what will need to be paid for and how it will be paid.

12 Months Before
*Select a date
*Create a budget
*Send out Invitations
*Make Reservations at Reunion Site(s)

9 Months Before
*Assign duties
*Send out Newsletter on progress, proposed events etc.
*Come up with a reunion souvenir (T-shirt, cookbook etc)
*Finalize general activities, games, and entertainment (make reservations as needed)

3 Months Before
*Send out another Newsletter updating progress, budget, expected costs, who will be attending etc.
*Put together maps or directions
*Decide on meals, and what needs to be done for each
*Create a shopping list, and who is to get what (put this in the newsletter)
*Decide on task list (who does what when, i.e. cooking, cleaning, driving to activity areas, etc.)

1 Month Before
*Confirm all reservations
*Come up with bad weather plan for alternative things to do
*Send out last Pre-Event Newsletter
*Confirm all attendance numbers
*Souvenir items should be in and paid for

2 Weeks Before
*All paper supplies, and non perishable food items should be purchased
*Compile other needed items for games, awards etc.

1 Week Before/Week Of
*Verify all reservations one more time
*Buy all perishable food items
*Pick up film & pack cameras

At Reunion
Have fun and enjoy yourselves - Plan for the next one

Post Reunion
*Send Newsletter with tales of what went on
*Discuss any unpaid bills with committee
*Send out thank you notes